Race terms and conditions
- Entrants are required to abide by the Race Rules and marshals’ directions. Entrants for the half marathon must be amateur, and 17 years or older on race date. The race will be held under UK Athletics rules
- Entries to the Windsor Half Marathon are personal to the applicant, entry fees are non-refundable, non-transferable, and non-deferrable. Any runner who competes in another person’s race number will be disqualified.UK Athletics rules state: “Numbers are issued to the individual athlete completing the application form except with the specific authority of the Race Organiser. Athletes who receive transferred numbers without permission will be disqualified from the race. Both runners will be subject to disciplinary action by the appropriate National Association.
- No refund can be given if the race has to be cancelled or postponed due to circumstances outside the race organisers’ control
- The race organisers reserve the right to refuse or cancel applications, including duplicate applications, or alter the date of the event, the course route or the distance.
- The race organisers, sponsors, charities, suppliers, and/or their agents will not be liable for any injury, loss or expense which may arise in consequence of your participation in this event save as to negligence
- All runners are required to complete the personal, contact and health details form on the back of their race number.
- Cut off times – there is a cut off time for the start, if you arrive later than 10.10am you will need to ask an official race marshal if you can start the race. There is no official cut off time but please be aware that the roads are closed within Windsor Great Park until 1 p.m. after which the roads will be open, there will minimal traffic on the roads and water stations, finishers medal collection will remain open until the last runner has gone through the finish.
- No wheeled vehicles (prams, buggies etc.), dogs, or following cycles allowed.
- Although not recommended, personal stereos, IPods & mp3 players can be used at the Windsor Half Marathon. WHM follows UKA standards and strongly advise that you DO NOT wear in-ear headphones or use audio devices during the race for your own safety, especially on road sections The Windsor Half is a 2-lap course and runners need to be able to hear our marshals who will ask the main field to move over as the faster runners and accompanying vehicles overtake them at speed on their second lap. We also occasionally need to get emergency vehicles along the course. If you really can’t run without headphones please use common sense and show a duty of care to others. However, we endorse the use of Aftershokz and similar bone conduction headphones as these provide a safe solution allowing participants to hear their surroundings as well as their music.
- Race marshals and medical team members have the authority to disqualify and remove any runner they consider to be acting dangerously, or to be unfit to compete.
- Disqualified runners will be removed from the race results, banned from future Windsor Half Marathons and reported to UK Athletics.
- Team Rules – We do not require competitors to wear official club or team vests except for UK Athletics Affiliated Club runners. Team results will be based on cumulative times (not places)
- Runners are required to give assistance to fallen runners and to report any casualties immediately to the nearest first aid post or race marshal
- In the event of any dispute, the decision of the Race Referee and Race Director shall be final.
- The Windsor HM course has been measured by UKA through what they have deemed the “SPR,” or the shortest possible route that a runner can possibly cover, this is known as running the tangents. It is nearly impossible to run the exact route that the measurer used due to other runners on the course, making wider turns or taking on water stations, this will lead to a difference in the runner’s GPS and the official course distance. Therefore, Windsor HM is not responsible for any minor discrepancies between a runner’s GPS device distance and the official race distance.
- Prize winners are only allowed to receive one prize. E.g. If a veteran runner finishes amongst the first 6 prize winners in the Open Race then he / she will not be eligible for the award in the veteran category.
- It is important to note that we shall be using MyLaps Bib Tag with the timing device already being attached to your number and it is very important to wear your number clearly visible on the front of your running vest/t-shirt. Your number must not be altered in any way or covered by any clothing/tri belt. Do not bend twist or fold your number.
- Runners are NOT required to register before the race.
- Check your bank statement for confirmation of acceptance.
- Change of postal address, email address, or telephone number(s) -If your postal address, email address, or telephone number details change, then you must inform us as soon as possible by either changing your details online details of which were on your confirmation email or by emailing: email@example.com. If this is not done, we cannot guarantee that you will receive all race communications.
- Following the race, you will receive an email from Marathon-photos our media partner once they have uploaded all race images to their website https://www.marathon-photos.com/ should you wish to purchase any.
- Data Protection: The Windsor Half Marathon complies with the Data Protection Act 2018 and you have the right of access to your personal records held on our computer. If you do not want your name made available to our sponsors, please tick the box on the entry form.
- If you suffer from any form of medical condition you must mark the front of your number with a prominent waterproof cross. Please give brief details of your medical condition and what medication you take on the reverse of your number. For further medical information please download the information sheet here.
No refunds are given. As per our T&Cs when you sign up, we are unable to offer refunds or deferral of entries to next year’s race.
The moment you enter our race we start to incur administration costs and banking charges, simply in processing your entry and payment. This applies also if the race has to be cancelled or postponed due to circumstances outside our control, for instance by order of the government due to foot and mouth. Your entry fee is invested in the cost of staging the event and the main costs to contractors, suppliers, administration etc. are already committed well before race day. However, if you purchased insurance on registration, you may be able to claim a refund
If you would like to transfer your entry to another person, you can do this by logging into your registration through the link provided in your confirmation email. The deadline for all transfers is 30th August 2023.